The HCSD Department of Human Resources plays a critical role in the day-to-day operations of the District. The HR Department is here to support employees and potential candidates through a variety of different resources, such as benefits, FMLA, Employee Assistance (EAP), Retirement, Wincap Web and Attendance, Certification and more.

Click here to see current job postings.

Contact HR

Melissa Noblin, Personnel Clerk
Phone: 518-828-4360, ext. 2108
Email: noblinm@hudsoncsd.org

COVID-19 Information

You must be logged into your HCSD Google account to view some of the following documents:

• Frequently Asked Questions & Answers for Staff
• What to Do if a Student Becomes Sick or Reports a New COVID-19 Diagnosis at School (CDC, August 2021)

For information about excused leave for COVID-19 vaccinations, see “Other Health Insurance Documents” below.

Attendance

Paid Sick Leave and Expanded Family and Medical Leave Under the Families First Coronavirus Response Act

Excused Leave Memos and Forms

• NYS COVID Leave (updated memo sent 1/10/2022)
• Excused Leave for COVID-19 Vaccinations Memo
  • COVID-19 Vaccination Leave Time Form
• Excused Leave for Cancer Screening/Blood Donation Memo (updated 4/4/2022)
  • Employee Request for Excused Medical Leave Form

Process for submitting medical records/documentation

Leave Requests

Leave requests should be submitted in WinCap Web. See additional information below:

• • WinCap Welcome Guide
  • Employee Leave Request Submission Guide
  • Employee Self Service (ESS) Questions & Answers
  • Video Guide to WinCap Leave Requests

Time Clocks

• Time Clock Procedures
• Time Clock Form (if you forget to clock in/out)
• WinCap Time Clocking-in Procedures

District Policies

• • • Board of Education policies
    • Submitting medical documentation/records

Employee Assistance Program

Click here to visit the Employee Assistance Program (EAP) website.

Employee Benefits

Health Insurance

Per the federal healthcare reform law (Affordable Care Act): All employees who are currently enrolled in the District’s medical and/or Rx benefits are to receive a “Summary of Benefits & Coverage” (SBC) for the plan in which they are enrolled during open enrollment (OE). All employees enrolled with CVS Caremark for prescription drug benefits would receive two SBCs – one for the medical coverage and one for the drug coverage. All currently enrolled employees also have the right to receive an SBC for all other plans for which they are eligible.

Health Insurance Plan Summary Documents

• • • ASO Rx (Plan-5003)
    • Blue Shield of NENY PPO 812 (Plan-140)_(Class 0002)
    • Blue Shield of NENY PPO 815 (Plan-101)_(Class 0005)
    • CDPHP EPO (Plan-204) 
    • MVP EPO (Plan-302) 

Other Health Insurance Documents

• • • Dependents to Age 26 (ACA Update)
    • Health Insurance Buyout Document
    • Pay Or Play Enrollment Waiver Form
    • Telemedicine hosted by Doctor on Demand
      • BSNENY Telemedicine Flyer
      • BSNENY Telemedicine FAQ
    • Rensselaer-Columbia-Greene Health Insurance Trust Report Card (Fall 2020, Vol. 11 #1)

CSEA Vision

• • • Enrollment Form/Student Verification
    • CSEA Vision Application
    • Vision Gold Brochure

MetLife Dental

• • • MetLife Enrollment Kit
    • MetLife Claim Form
    • Cancel MetLife Dental Form

Flex Spending

• • • Flex Spending Enrollment Form 2022-23
    • Health Flex Spending Account Guide
    • FSA Additional Eligible Expenses
    • 5 New Expenses Now Eligible for Your FSA
    • Face Masks and Other PPE Treated as Deductible Medical Expenses
    • Benetech BeneCard (Evolution) Brochure
    • Benetech Mobile App
    • App Scanner
    • Benny Card Substantiation Requirements
    • Save Your Receipts
    • Flex Plan Direct Deposit Form
    • Compliance Alert — ARPA Impact on Child Tax Credits and Dependent Care
    • Medical Care Expense Claim Form
    • Dependent Care Expense Claim Form

Payroll

• • • Benetech 403(b) Salary Reduction Agreement (SRA) Form
    • 403(b) 2022 Universal Availability Notification
    • Direct Deposit Form
    • Employment & Tax Forms
      • I-9 Form
      • W-4 Federal Withholding (2022)
      • IT-2104 NYS Withholding (2022)
    • Notice of Extra Services Form
    • Pay Periods for Teachers (21 or 26 pay periods)
    • Payroll Vouchers – Payroll Vouchers is a WinCapWEB module where employees can initiate payroll claims form for authorized job/duties
    • Schedule of Pay Dates (2022-23)
    • Schedule of Pay Dates for Personnel Paid on Pay Vouchers (2022-23)
    • Timesheets
      • Procedure for Completion of Timesheets
      • Timesheet – Daily, Per Diem
      • Timesheet – Daily, Home Instructor
      • Timesheet – Hourly

Retirement

Employees’ Retirement System

• • • ERS Membership Application
    • Request to Purchase Prior Service
    • Designation of Beneficiary
    • ERS Loan Application Tiers 3-6

Teachers’ Retirement System

• • • TRS Membership Application
    • Member Name/Address Change
    • Prior Service Claim
    • Prior Service Verification
    • TRS Loan Application

Title IX

Trainings

• • • Title IX Training Discrimination & Investigations (July 20, 2022)
    • Title IX Training Discrimination & Investigations With Attachments (July 20, 2022)

Title IX Contacts

• • • Kim Lybolt, Director of Student Services, 518-828-4360 (ext. 2113)

• • • Trini Hernandez, DEI Manager, 518-828-4360 (ext. 1159)
    • Mark Brenneman, Building Principal, 518-828-4360 (ext. 1112)
    • Kim Lybolt, Director of Student Services, 518-828-4360 (ext. 2113)

• • • Mark Brenneman, Building Principal, 518-828-4360 (ext. 1112)
    • Kim Lybolt, Director of Student Services, 518-828-4360 (ext. 2113)